Privacy Policy

Navrang Events provides wedding planning, event planning, and event management services. Our services may include wedding planning, event coordination, décor, venue coordination, entertainment, logistics, production, vendor coordination, and other event-related services.

For the purpose of this Privacy Policy, "Navrang Events," "we," "us," and "our" refer to the event organizer identified in our agreements and related business communications.

Our event agreements may require us to collect information from both the client and the organizer for booking, communication, planning, payment, and execution of an event. Our wedding planner contract, for example, contains fields for the organizer's contact person, mobile number, and email, as well as the client's contact number and email.

Depending on your relationship with Navrang Events and the services you request, we may collect the following information:

A. Client and Contact Information

This may include:

• Full name
• Mobile number and telephone number
• Email address
• Residential or business address, where required
• Company or organization name, where applicable
• Contact person details
• Communication history and consultation records

B. Event Information

To plan and manage an event, we may collect information such as:

• Type of event (Heritage Wedding, Corporate Gala, Cultural Festival, Cinematography, etc.)
• Event date, schedule, and timelines
• Event venue or proposed venue
• Event requirements and thematic concepts
• Number of expected guests
• Décor and design preferences
• Entertainment and artist requirements
• Catering-related requirements
• Transportation or accommodation requirements
• Special instructions provided by the client

C. Contract and Booking Information

When you book Navrang Events, we may collect information necessary to prepare and administer the event agreement, including:

• Client details and organizer details
• Agreement date and validity period
• Event-related requirements and deliverables
• Booking information and confirmation records
• Additional service requests
• Payment-related schedules (Our current event agreement includes a total package amount, 30% advance payment, and 70% remaining balance payable after completion of the event)

D. Payment Information

We may collect information necessary to record and manage payments, including:

• Package amount and billing breakdown
• Advance payment confirmation and date
• Balance payment information
• Transaction reference, UTR, or payment receipt confirmation
• Other information reasonably required for accounting, taxation, and business records

Event planning may require information relating to guests or other individuals involved in an event. Depending on the services requested, information may be required for:

• Guest coordination and RSVP management
• Custom invitations and digital welcome portals
• Venue access clearances and security lists
• Transportation, airport transfers, and luggage logistics
• Hotel accommodation and room allocations
• Catering dietary preferences and seating arrangements
• Event scheduling and itinerary distribution
• Photography, drone footage, or videography coordination

If you provide us with personal information relating to another person, you should ensure that you are authorised to provide that information and that the person has been appropriately informed where required by applicable law.

When you visit our website or submit an enquiry, we collect information you voluntarily provide, such as:

• Name
• Email address
• Phone / WhatsApp number
• Event requirements and event type
• Event date and venue information
• Message or enquiry details

We may also automatically collect limited technical information, depending on the technologies used on our website, such as:

• IP address and general geolocation
• Browser type and version
• Device type and operating system
• Pages visited, time spent on pages, and referring website URLs
• Date and time of visit

Our website may use cookies and similar technologies to improve functionality, analyse website usage, maintain security, and improve the user experience. Cookies may be used to:

• Remember user preferences and form inputs
• Understand website traffic and visitor interactions
• Measure website performance and page speed
• Improve our services and aesthetic delivery
• Understand marketing performance
• Maintain website security and prevent automated spam

If third-party analytics, advertising, or social-media technologies are installed on our website, those third parties may process information according to their own privacy policies. You may control or disable cookies through your browser settings. Certain website features may not function properly if some cookies are disabled.

Navrang Events may use personal information for purposes including:

• Responding to enquiries and consultation requests.
• Understanding your event vision and requirements.
• Preparing customized quotations and proposals.
• Preparing and managing event contracts and booking confirmations.
• Planning, executing, and coordinating weddings, galas, and cultural events.
• Communicating with clients regarding their event progress and milestones.
• Coordinating with venues, vendors, decorators, and service providers.
• Managing payments, milestone receipts, and accounting records.
• Providing additional services requested after initial booking.
• Managing event-related logistics, artist hospitality, and transportation.
• Maintaining business, contractual, and taxation records.
• Responding to customer support and concierge requests.
• Improving our services, media portfolio, and website performance.
• Maintaining website and data security.
• Preventing fraud, misuse, or unauthorized activity.
• Complying with applicable legal, statutory, and regulatory requirements.
• Sending promotional communications where permitted and with appropriate consent.

The processing purposes described above reflect the operational activities governed by Navrang Events' event agreements, including booking, payment, additional services, venue permissions, and event execution.

Event management inherently requires coordination with specialized third-party partners. Where reasonably necessary to provide the requested services, Navrang Events may share relevant information with:

We aim to share only the minimum information reasonably necessary for the relevant event service and enforce confidentiality expectations with our partners.

The client is primarily responsible for securing venue permissions, entry passes, and statutory approvals (e.g., local authority permissions, sound curfew clearances, police permissions, or drone clearances) as stated in our agreement.

Where Navrang Events assists with coordination involving a venue or administrative authority, we may process and share relevant contact or event information as necessary to facilitate that coordination.

Clients may request additional services after an event booking has been confirmed.

Information relating to such requests may be collected and used to:

• Understand the requested additional service scope
• Prepare supplemental quotations and milestone estimates
• Coordinate with relevant new vendors or production teams
• Update event schedules and operational rosters
• Maintain accurate billing, invoices, and business records

The Navrang Events contract specifies that additional services requested after confirmation are charged separately.

Navrang Events may communicate with clients and audience members through social-media platforms such as Instagram, Facebook, YouTube, LinkedIn, or WhatsApp.

If you contact us through social media, we may receive information that you voluntarily provide, including your name, profile information, messages, contact details, and event requirements.

Social-media platforms independently process personal information according to their own terms and privacy policies. Please avoid posting confidential or sensitive personal information publicly on our public social media pages.

Where permitted by applicable law, Navrang Events may use your contact information to share updates regarding:

• Wedding curation trends and seasonal packages
• New cinematography and production capabilities
• Special event offers and festive promotions
• Company milestones and artistic showcase galleries

You may request that we stop sending promotional communications at any time by contacting us directly at navrangevents11@gmail.com or using the unsubscribe option where available.

Celebrations curated by Navrang Events involve professional photography, drone cinematography, and videography.

Where photographs or videos are created during an event, they may contain images of clients, guests, employees, vendors, or other attendees.

Depending on the circumstances, Navrang Events may use event photographs or videos for legitimate business purposes such as event documentation, artistic portfolio presentation, website showcase, or social-media marketing, subject to applicable law and any specific privacy restrictions or Non-Disclosure Agreements (NDAs) mutually agreed with the client prior to the event.

Navrang Events implements reasonable physical, administrative, and technical measures to protect personal information against unauthorized access, misuse, loss, alteration, or unlawful disclosure.

However, no electronic transmission over the internet, website interface, or storage server can be guaranteed to be 100% immune from security breaches. We encourage clients and visitors to avoid transmitting highly sensitive personal passwords or payment numbers across unsecured public communication channels.

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including:

• Planning, managing, and concluding the booked event
• Maintaining booking, contractual, and delivery records
• Processing payments, invoicing, and statutory taxation compliance
• Resolving potential disputes or warranty queries
• Maintaining archival business records
• Complying with applicable legal and statutory requirements

When personal information is no longer reasonably required for a legitimate legal or business purpose, we securely delete, anonymize, or dispose of it.

Navrang Events' contract recognises that events may be affected by circumstances beyond reasonable control, including extreme weather, statutory restrictions, government curfews, accidents, strikes, civil unrest, and sudden power failures.

Where such circumstances affect an event, Navrang Events may retain and process relevant client and event information as necessary to communicate with the client, coordinate alternative arrangements, document the unforeseen circumstances, and manage contractual or operational requirements.

Where damage occurs to rented décor, lighting, sound equipment, furniture, bespoke props, or other event property, relevant information may be collected and retained to document the incident, communicate with the client, and manage recovery or other contractual matters.

The Navrang Events agreement states that damage caused by the client, attendees, or guests to rental property and installations may be recoverable from the client.

Our website or communications may contain links to external third-party websites or services, including:

• Social-media platforms (Instagram, Facebook, YouTube, WhatsApp)
• Payment gateways and banking portals
• Event venues and hospitality partners
• Third-party analytics and advertising tools

Navrang Events is not responsible for the privacy practices, security, or content of third-party websites. We recommend reviewing the privacy policies of any third-party service before providing personal information.

Our services are contracted and arranged by adults (aged 18 and above), including individuals planning weddings, corporate galas, and private celebrations.

We do not knowingly or intentionally collect children's personal information for unnecessary commercial purposes. If information concerning a child or minor is required for a legitimate event-related purpose (such as accommodation booking, family coordination, or guest seating), such information must be provided by a parent, legal guardian, or authorized family representative.

Subject to applicable law (including India's Digital Personal Data Protection Act framework and relevant rules), you may have rights regarding your personal information, which include:

• Right to Access: Requesting summary information about your personal data processed by us.
• Right to Correction: Requesting correction of inaccurate, outdated, or incomplete data.
• Right to Erasure: Requesting deletion of personal information where no longer required for legal or contractual purposes.
• Right to Withdraw Consent: Withdrawing consent at any time where processing was based on consent.
• Grievance Redressal: Raising a privacy-related concern or grievance directly with our compliance officer.

India's DPDP framework provides for rights of Data Principals and establishes requirements concerning notice, consent, processing, and grievance mechanisms. The 2025 Rules specify that privacy notices must be clear, standalone, and understandable, with an itemised description of personal data and processing purposes.

Where we process personal information based on your voluntary consent, you may withdraw your consent at any time, subject to legal and contractual obligations.

To withdraw consent, please contact us at navrangevents11@gmail.com.

Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal, nor does it affect our ability to process data necessary for fulfilling existing contractual or statutory obligations.

Navrang Events may update this Privacy Policy from time to time to reflect:

• Changes in our event services and operational workflows
• Enhancements in website technologies and security architecture
• Changes in our business practices
• Updates in applicable laws, DPDP statutory rules, and regulatory directives

The latest version will always be published on this page with an updated "Last Updated" date.

If you have questions about this Privacy Policy, wish to exercise an applicable privacy right, or have a concern regarding how your personal information is handled, please contact:

We will make reasonable efforts to review and respond to all privacy-related requests in accordance with applicable legal requirements.

By submitting an enquiry, requesting a quotation, entering into an event agreement, booking our services, or voluntarily providing personal information to Navrang Events, you acknowledge that you have read and understood this Privacy Policy.

Where consent is required under applicable law, Navrang Events will seek consent through an appropriate mechanism.

The privacy notice and consent process provides clear, itemized information about the personal data being collected and the purpose for which it is being processed, in alignment with the notified DPDP Rules, 2025, subject to their applicable commencement dates.